Lack of planning on your part does not create a crisis on my part.
There was a time when I worked with a lot of very talented computer people; programmers, network administrators, project managers, and a bunch of other people capable of things far beyond my abilities.
I think this comment about planning was their favorite line. Lack of planning on your part does not create a crisis on my part.
I completely understood their situation and the line was perfect. If you aren't capable of keeping your life together I am not going to let you mess up mine also. I think this attitude, even though not always appreciated, was necessary for them to continue to work while retaining their sanity. In reality there are lots of people that never develop the habit of plotting their trail and then moving along it.
Often the marketing and product people would dilly dally around prior to making a decision, without coordination with the computer people, and then sort of launch the need into the room like a rocket. It often came with a comment that there wasn't time to talk about it now. There is a deadline. It just needs to be done!
This same flow of events happens to a lot of business decision makers.
Some vendor, or employee, or whomever, all of a sudden needs something done now!
As caring people our first response is typically to try to do it. For example if someone's spouse was involved in a serious auto accident this AM and they need something we almost always will gladly drop everything and help immediately. But if they make the same request to attend a friend's wedding they knew about long in advance we will not be so happy to do so.
So how to make it different?
- Never surprise anyone with a request that doesn't fit into their work flow timing.
- Develop working relationships before the need. If they like you they will be more accommodating.
- Know the because: Why it is important and why wasn't it possible to plan ahead.
- Never overuse their graciousness or take it for granted.
- Always ask extra nice, listen to their reasons, and be accommodating.
